National Night Out 2017

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SSII Piranhas Swim Team Schedule

Dear Members,

The following is the remaining 2017 season schedule of home events for our Sully Station II Community Association Swim Team, the Piranhas which affects our pool. Come out and support our Piranhas at all their events.

Awards Potluck Dinner – Sunday, July 30th at SS2 pool – 6:30pm (Pool will close early for preparations. Pool will close at 6pm)

Awards Potluck Dinner Rain Date – Monday, July 31st at SS2 pool – 6:30pm (If the rain date is necessary; Pool will close early for preparations. Pool will close at 6pm)

**Dates and times of Pep Rally events are subject to change**

Amendment Progress

Great Job Sully Station II!

Here is our progress on the Amendment voting to date.

Amendment Progress

Thank to everyone who has voted! Please ask your neighbors if they have voted yet and encourage those that have not (only if they are owners) to do so. We are off to a great start and we need the votes to keep coming in. If everyone helps out then we can get to our goal faster.

Proposed Amendments to the Declaration

SULLY STATION II COMMUNITY ASSOCIATION

May 15, 2017

TO:                          Sully Station II Community Association Lot Owners

FROM:                   Glenn Martin, President and the Board of Trustees (Board)

SUBJECT:             Proposed Amendments to the Declaration

BALLOT BY MAIL IS ENCLOSED FOR YOUR SIGNATURE

BACKGROUND
Sully Station II Community Association (SSIICA) governing documents have changed very little since the original Declaration was recorded by the developer, Kettler Scott in 1988. In order to bring Documents into compliance with current laws, address inconsistencies and ambiguities, the Board is proposing a change for two relatively minor and non-controversial Declaration amendments.

PROPOSED CHANGES
Use of Technology (New Article XL Section 9). Tracking with State statute, this will allow the SSIICA to use modern technology to communicate with owners and allow owners to use, for example, email to vote.

Purchasers of Homes/One-Time Owners Assessment (Article V, Section 5(a)). This will change the amount of the capital contribution when a home is purchased from the 1988 amount of $75.00 to $225.00 (adjusted for inflation) and will apply for all future purchasers, not just purchasers of new construction. Depending on the real estate market and economic conditions, this change could result in significant funds for SSIICA. This would not affect current owners — only those purchasing a future home/lot.

SUMMARY
Both changes will help keep the Annual General Assessment lower by reducing our costs and/or having our requirement for a one-time assessment apply to all new Lot purchasers.

These Amendments are ideal to adopt using the Ballot by Mail process allowed under our Governing Documents. The Board has decided to use Ballot by Mail to avoid homeowner attendance at a meeting or visiting a polling place.

While no formal meeting to vote on the amendments will be scheduled, the Amendment to the Declaration must be approved by a majority of at least two-thirds (2/3) of our Lot Owners. This mailing and request to submit a ballot is the first phase. If unsuccessful, you will continue to receive additional notices/follow-ups to obtain the two-thirds (2/3) needed.

ACTION REQUIRED
Questions — The Board gives owners an opportunity to comment and raise concerns every month at the Board meeting. In person, written comments, phone calls and emails will also be addressed by SSIICA Management at the Community Center, (703) 266-2020, office@sully2.com, or by mail to SSIICA, 5501 Sully Park Drive, Centerville, VA 20120-5426.

SIGN YOUR BALLOT IMMEDIATELY — and mail it in the return envelope provided. Do not delay. Avoid additional money being spent by the SSIICA to continually follow up with Lot Owners to obtain votes from two-thirds of our Lot Owners.

The Board hopes you will agree this is a very worthwhile change for all SSIICA Members and would like to thank you in advance for your vote.

 

Very truly yours,
Glenn Martin, President
Sully Station II Community Association

2017 Facility Pass

Dear Members,

Pool season is on its way and the Sully Station II Management team is ready! We will be using the same card system implemented two years ago that allows us to better monitor the pool and ensure that all of our residents and their guests have an enjoyable experience at the pool this season. The Pool will be officially open on Saturday May 27th, 2017. If you have not activated your Pool Pass then please follow the instructions below.

2017 Facility Pass Form

New Owners and Renters:
All new owners or renters who have not received a pool pass must fill out the 2017 Facility Pass form and return the form to the Management office by mail, fax, or email at office@Sully2.com. In addition new owners and renters will need to bring legal identification and come to the office for picture (s) and card processing. Renters must also have verification from the owner of the unit, noting all occupants who are authorized tenants. Owners may send this verification by mail, fax, or email at office@Sully2.com.

For owners and renters who already have a facility pass, please follow the following instruction for 2017:

Owners:
Owners who have already acquired a facility pass last year, those passes are still valid. Simply fill out the Facility Pass form and return it to the Management office by mail, fax, or email at office@Sully2.com. We will activate the passes upon receipt of the form.

Renters:
Renters who have already acquired a facility pass last year may still use those passes. Simply fill out the Facility Pass form and return it to the Management office by mail, fax, or email at office@Sully2.com along with verification from the owner of the unit listing all occupants who are authorized tenants. We will activate the passes upon receipt of the form and verification by owner.

Thank You

Fairfax County Sully Ponds Retro-fit Project

Dear Members,
As some residents may have noticed Fairfax County has been working with Miss Utility marking the grounds and preparing for a project regarding some of the retention ponds in our area (work crews may enter your property to complete the work). Fairfax County has reserved the Cafeteria at Deer Park Elementary School on 6/26/2017 at 7:00 PM for the community meeting in regards to the Sully Ponds Retrofit projects. They will be able to share information about the project and answer any questions any residents may have. All residents are welcome to attend the meeting. A letter has been sent out to the residents who are directly affected by the project.Below is a list and map of the affected areas, not all areas will affected the same.
  • Watermark Cir
  • Grobie Pond Ln
  • Beaumeadow Ct
  • Linden Creek Ct

SWP Effected Residents

IMPORTANT BILLING CHANGES

FirstService_O_Notice

New Construction Coming

The Sully Station area has some new construction coming off Westfield Blvd. Details and links are below:

Wegmans on Westfield
Developer – Regency Centers

This is part of a larger development call Commonwealth Center which includes restaurants and other retail space.

While you are salivating at the thought of shopping there, this has been long in the making but I have seen recent activity suggesting construction will eminent. Plans were first presented to Fairfax County Board of Supervisors in January 2015. Staff Plans are dated July 2015. The Staff Report, a Regency Centers’ Brochure of the Commonwealth Center, and two new articles are available below.

Staff Report for Wegman

The Fairfax Newsletter – Vol. 60, No. 4 – February 27, 2015

FFC NewsCenter – Wegmans Coming to Chantilly

Regency Centers’ VA-Commonwealth Center Brochure

Summary:

Commonwealth Center will include some 180K sq. ft of retail spaces.

Wegmans Supermarket with comprise of 140K sq. ft.

Other Retail, Bank, and Shopping Center will comprise another 43K sq.ft.

 

The Preserve at Westfield
Developer – Ackridge

The Board was presented development plans initially in early 2014 and then after plans were finalized in November. The final plans were presented at our Dec 18, 2014 meeting.

The Preserve is currently under construction most visibly seen to the east across from the Sully Government Station. The Staff Report is available below.

Staff Report for The Preserves

Summary:

612-670 Multifamily residents (depending on which plan you look at)

159 Single Family Town Homes

15K sq ft retail space in four commercial Bldgs.

Access via two entrances on Stonecroft.

 

Lidl Grocery Store – Chantilly

The Board of Supervisors said “Wilkommen” to German discount grocer Lidl on Tuesday when it signed off on plans to build a 30,000 square foot store at the Chantilly Crossing Shopping Center.

This store will be its first in Fairfax as the grocery chain enters the U.S market. Located on a five-acre empty field, the future store will be built on the southeast corner of Lee Road and Chantilly Crossing Lane. The board’s zoning approval also allows the company to build an 18,000-square-foot multi-tenant, retail building next to its grocery store. Both buildings will join the shopping center’s existing restaurants, two extended-stay hotels, drive-through bank, and a Costco and Target.

As part of its approved plan, Lidl will build a new entrance from Lee Road into the shopping center. Shoppers would be able to enter traveling north or south on Lee Road, but they would only be able to turn right onto the northbound lanes to exit.

Lidl’s store will feature contemporary architecture, while its 30,000 square foot print is larger than the grocer’s average 10,000 square feet in Europe.

Beyond the expected name and store brand basics, the company also sells clothes, appliances and household goods in its stores.

Fairfax County NewsCenter

Annual Operating Budget

2017 Sully Station II Community Association Annual Operating Budget

Dear Sully Station II Members:

The Sully Station II Community Association Board of Trustees has approved the
2017 Annual Operating Budget. The Board and Management have held several meetings, including a presentation for residents, where each line item in the budget was discussed with the primary objective of controlling costs. The resulting 2017 Budget requires a small increase to cover expenses not offset by ongoing cost saving activities.

The following is a summary of the budget by category:

2016 2017
INCOME 1,541,666 1,559,500
EXPENSES
ADMINISTRATIVE 465,225 481,530
GENERAL MAINTENANCE 190,410 203,484
POOL 98,600 86,950
COMMUNITY CENTER 24,000 25,000
PROGRAMS 24,940 25,940
SINGLE FAMILY 104,797 105,951
ESTATES 54,303 55,720
TOWNHOMES 378,821 370,015
RESERVES 200,570 204,910
TOTAL EXPENSES 1,541,666 1,559,500
NET EXCESS/(DEFICIT) 0 0

 

A detailed breakdown of the budget is available at:

2017 Budget Summary

The following is a breakdown of the monthly assessment rates:

2016 2017 % Change
TOWNHOMES $97.25 $97.90 0.67% Increase
SINGLE FAMILY $81.45 $83.20 2.15% Increase
ESTATE HOMES $128.50 $131.80 2.57% Increase

 

The slight increase in assessment rate for all segments of the community is primarily driven by inflation increases included in contracts and by the contribution to Reserves. Annual Reserve Contributions are determined by the Reserve Study which was conducted in 2016 by an independent contractor certified by the state of Virginia. The Reserve Study serves as a detailed plan for the replacement of Association assets.

FirstService Residential Services will be ordering the Assessment Coupon Books for each Member of the Association that is not currently participating in the Automatic Debit program. The intent is to have all coupon books received by the Members by the end of December 2016. When your coupon book arrives, please review it for accuracy. The Board of Trustees encourages you to consider using the Automatic Debit program to reduce Association costs of printing and mailing the coupon books each year. The registration form is available at:

ACH Debit Program

If you have any questions, please contact Rob Martin, General Manager at the Association office. Rob may be reached at 703-266-2020 or by email at Robert.Martin@fsresidential.com. The Assistant Manager, Luigi Solloso can be reached at 703-266-2044 or by email at Luigi.Solloso@fsresidential.com.

Sincerely,

Glenn Martin
President
Sully Station II Community Association Board of Trustees

Sully Station II 2017 Meetings Schedule

Architectural Review Board Meeting:

** All meetings begin at 6:30 PM **

 January 9, 2017  February 13, 2017 March 13, 2017  April 10, 2017
  May 8, 2017  June 12, 2017 July 10, 2017  August 14, 2017
 September 11, 2017  October 9, 2017  November 13, 2017  December 11, 2017

Board of  Trustees Meeting:

** All meetings begin at 7:00 p.m. **

January 26, 2017  February 23, 2017  March 23, 2017  April 27, 2017
 May 25, 2017  June 22, 2017  July 27, 2017  August 24, 2017
 September 28, 2017 (Annual)   October 12, 2017
(Officer Elections)
October 26, 2017  November 16, 2017
 December 14, 2017

** September 28, 2017 is the Annual Meeting **

**All dates are subject to change**

The Board of Trustee Meeting Package can be found under The Board Room page.

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