For New Community Members
Welcome to your new home and new community! We would like to sincerely welcome you to the community. Please click on the link below to view additional important information:
Sully Station II On-Site Management
First Service Residential’s on-site staff consists of a full-time manager and a full-time assistant manager. They are on site at the community center Monday, Tuesday, Thursday and Friday from 9:00 a.m. – 5:00 p.m.
Sully Station II Community Center Address
5501 Sully Park Drive
Centreville, VA 20120
If you need additional assistance, you can reach FirstService Residential at 703-385-1133. This number is connected to an answering service at all other times and may be used to notify us of any emergencies that occur. Please remember that emergencies would be confined to common area problems, not problems with your home, which are the owner’s responsibility. When calling FirstService Residential during normal business hours or using the emergency answering service, be certain to provide the name of your association.
Letter to New Association Members
Dear Sully Station II Homeowner:
We would like to welcome you to the community. We look forward to assisting you whenever possible and to make your transition into a new home and community a pleasant experience.
First Service Residential specializes in the provision of management services for association communities, including homeowner associations, condominiums and cooperatives. Our experience dates back to 1971 and our FirstService Residential DC Metro portfolio includes more than 295 communities with 90,000 homes, making us the leading full-service residential property management organization in Virginia, Maryland and the District of Columbia.
Sully Station II is a planned community with a community association that includes 1,320 homes.
As a homeowner at Sully II, you are automatically a member of the Sully Station II Community Association, which is a not-for-profit corporation. The Association performs two major functions. First, it owns, operates and maintains any common areas and facilities, which are not part of the individual lots. At Sully Station II, these common areas include a swimming pool, community center, tennis courts, tot lots, multi-purpose courts, hiking/biking paths and considerable landscaped areas. The second major function of the Association is to maintain community appearance and property values through the enforcement of covenants, including those applicable to design standards.
Living in a planned community can provide many benefits. At the same time, it imposes certain restrictions on individual property rights, particularly with respect to the right of homeowners to change the appearance of their home and lot. It is important for homeowners to understand both how the Association is structured and operates and their rights and obligations as members of the Association. One way to achieve this is to review and retain the legal documents (Articles of Incorporation, Declaration of Covenants and Bylaws) which should have been provided to you at or prior to settlement. If you did not receive copies of these documents you should contact the seller to obtain them.
We have attempted in this letter to identify a number of Association services and procedures which are of immediate concern to new homeowners. These are detailed below:
Homeowner Assessment Fees
As a homeowner, you are obligated to pay a monthly assessment fee which represents your share of the common expenses of the Association. This monthly fee is due on the first day of each month. Accounts overdue will accrue a late fee of $20.00 and additional fees per the Governing Documents. The fee for the first full month following your settlement should have been collected in advance at settlement.
Single-family homeowners in the Sully Estates neighborhood pay an additional monthly assessment to pay for the maintenance of the private road which serves only that neighborhood (including snow plowing and replacement reserves).
Coupons and mailing labels to be used when remitting your fee will be mailed to you as soon as possible following settlement (It is your responsibility to pay the monthly fee unless the Association has been notified of new ownership). Please allow up to 4-6 weeks after settlement for records to change. Please make your check for each fee payment payable to Sully Station II Community Association and mail it to the Association’s lock-box depository using the mailing labels provided. FirstService Residential also offers Direct Debit Payment Services. You can sign up Here. Please do not hesitate to call Management concerning any questions related to the payment of your community association fee.
FirstService Residential has owner access to CONNECT. By registering on CONNECT you will receive account details, forms and documents. If you have already registered you can access the site using this link.
FirstService Residential is responsible for financial administration for the Association and for the administration and maintenance of the common areas of the community. The monthly homeowner assessment fee noted above is used to pay for common services (including, but not limited to, maintenance of the grounds, legal counsel, annual audit, the Association’s master insurance policy, repairs to the common areas, trash pickup, and repair and replacement reserves for common and cluster facilities, such as the swimming pool, community center, cluster parking lot, etc.).
Problems with Your Home
The Board of Trustees is responsible for the maintenance and operation of the common areas owned by the Association. Individual owners are responsible for their own homes. FirstService Residential will always be available to answer any questions requiring jurisdiction of responsibility.
Change of Address
Please be sure to notify FirstService Residential, in writing, if you relocate but do not sell your home. Owners are required to inform Sully Station II Management of the new address and provide a copy of any lease agreement with tenants. Providing this information to First Service Residential is very important since, as an owner, you will continue to receive all pertinent information relating to the Association.
As described in the Association’s legal documents, virtually all external structural modifications or alterations to the exterior of your home or lot must be approved in advance by the Architectural Review Board. A form to be used for seeking such approval is available online, Architectural Review Board Application. Please complete this form and drop it at the community center prior to undertaking any such work. We will then forward the form to the Architectural Review Board for review. You will be notified, in writing, of the final decision.
Please be sure you have obtained any building permits that may be needed from Fairfax County before you begin any work.
Each unit was issued a trash can at the beginning of the contract. These trash cans are the property of American Disposal and shall convey with the unit at the time of sale. If your unit does not have a can (it should have conveyed at the time of sale), replacement cans may be obtained from the contractor for an additional fee. Damaged cans will be replaced at no charge. Please contact American Disposal Service at 703-368-0500 between the hours of 7:00 a.m.-5:00 p.m. to schedule a replacement as soon as possible.
Additional facts and suggestions regarding trash removal services:
- Fairfax County ordinance requires the recycling of paper/cardboard, glass and aluminum. Some plastics are also recycled. Fairfax County now offers single stream recycling so you can combine the recycling in the same container.
- In order to maintain the appearance of the community, homeowners can place their trash by curbside after 6:00 p.m. the day before scheduled pick-up days. On scheduled pick-up days you can place the trash outside before 6:00 a.m.
- Recyclables must be placed in the container provided by the contractor or in a clear plastic bag and should be placed at the curb before 6:00 a.m. Recyclables are picked up on Fridays. Glass bottles and aluminum cans should be rinsed out. The contractor will pick up packing boxes and other debris related to move-in with recycling on Fridays only.
- Yard debris must be separated from household trash and will be picked up on Fridays for the townhome, estates and single family homes. Yard debris “season” is March 1-December 24. Loose yard waste may be placed in a container of 30 gallons or larger, brown paper bags, or compostable plastic bags. American Disposal Services will pick up hedge and tree trimmings provided that they are cut to four-foot lengths and tied in bundles or placed in boxes.
- Please call the contractor to make arrangements for the pick-up of large items such as furniture and other large non-metal household items. There will be an extra charge for the pick-up and disposal of appliances. Homeowners wishing to dispose of such items should notify the contractor for pick up on Friday. You can reach American Disposal Services at 703-368-0500.
The Association will provide snow removal services for the parking lot of the community center, all townhome parking lots and ingress/egress streets, and the private streets at Sully Estates.
The main arterial streets serving the Sully Station II community and all streets for the single-family detached neighborhoods are dedicated to the Virginia Department of Transportation. Thus, the state will have ultimate responsibility for snow removal and maintenance services for these streets.
The Association provides landscape maintenance service for all general and townhome neighborhood common areas, which are deeded, to the Association. In addition, the Association performs maintenance of the landscaped public streets rights of ways within the community.
The Association’s recreation facilities include a swimming pool, four tennis courts, several multi-purpose courts and, eleven tot lots located throughout the community. Access to the pool and tennis courts requires a facilities pass, which can be obtained at the Community Center. The tennis courts will be locked and users must obtain a key. Keys will be sold for $30.00 per key to any Sully II resident who wishes to purchase one. The keys are non-reproducible. If you are interested in obtaining a key, the tennis key application is available at the Community Center.
FirstService Residential looks forward to working with all owners in creating and maintaining a pleasant living environment at Sully Station II, and your active participation with the Association is welcome. We recognize that the successful management of the Association is dependent upon the individual homeowners having a sound understanding of how the Association operates and their rights and responsibilities as owners. Accordingly, we have prepared a comprehensive Homeowners Manual, which contains much of the information, which you need to know, including a summary of rules and regulations and the architectural guidelines for the community. Your copy is included in your Resale Disclosure package. We encourage you to read this document and retain it for future reference.
If you have any problems or questions, please contact us at your convenience. Again, welcome to the Sully Station II Community Association.