SSIICA 2021 Kick-Off Activities Events
HAPPY NEW YEAR!
SSIICA’s Activities Committee has several events planned to kick-off 2021:
SSIICA is creating a Book Club and is calling all bookworms! We will meet the first Tuesday of every month. First meeting is February 2, 2021 via Google Meet. Please fill out the following survey to register and vote for the first book. Members will be responsible for their own reading materials – check out Fairfax County’s e-book app, Libby, which is free with your library card (https://research.fairfaxcounty.gov/ebooks/libby).
PET OF MONTH CONTEST:
Is your pet SSIICA’s next Top Model? Throughout 2021, SSIICA will be running a Pet of the Month photo contest with different themes so you can show off your pet from the comfort of your own home. Winners will receive a gift card as well as a 2022 calendar featuring all of the winning pets.
January’s Theme: My Favorite Things
Did your pet get a new favorite gift over the holidays? Is there something they like to cuddle? Take and submit a photo of them with it by January 18th to firstname.lastname@example.org. Voting will start on Jan 22 and end on Jan 27. Check out the flyer below for more details:
If you have any questions, please email the Activities Committee at email@example.com.
FirstService Residential Connect Resident Portal and Mobile App for SSIICA
FirstService Residential invites you to log into the Resident Portal. This community website powered by Connect, our proprietary management software, provides an easy and helpful way to access pertinent information about your community and your account. Your secure and fully-supported community website is available anywhere you have Internet access.
WHAT YOU HAVE ACCESS TO 24 HOURS A DAY, 7 DAYS A WEEK
· Community Calendar
· Community News & Events
· Association Documents
· Forms & Applications
· Work Order Submission Tracking
· Resident Directory
· Assessment Balance & History
· Online Payment Options
· Direct Online Contact with FirstService Residential
HOW TO GET STARTED
1. In your Internet browser, enter https://SullyStationII.connectresident.com. This is the public page of the website.
2. Select Resident Access at the upper right side of page.
3. Select Register option.
4. Enter the requested information and follow the on-screen prompts to complete your registration.
5. Once on the website, be sure to update your phone and email contact information so that you can receive important community updates.
You may also want to take this time to designate which phone number(s) and/or email address you wish to appear in the resident directory.
Once you’ve completed the registration process, you can use the same credentials to log into the Mobile App. Find the app by searching Connect Resident in the Google Play or iTunes store.
General Resolution No. 1, Parking Rules and Regulations
At the December 17, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board adopted General Resolution No. 1, Parking Rules and Regulations.
General Resolution No. 1 relates to Rules and Regulations regarding permit parking in the mixed townhome neighborhood sections (those sections with both garage and non-garage townhomes) and Section 2A Common Area parking spaces. The mixed townhome Sections covered in this Resolution include Sections 2, 3, 4, 5, 7, 8, 13, 14, and 15, and Section 2A is the Belcher Farm Drive area.
Most significantly, the General Resolution pertains to regulations on permit parking in the Common Area and Cluster Common Area (Section) parking spaces.
All Owners should be familiar with the General Resolution, and Owners are responsible for ensuring any tenants and guests are also aware of and abide by the Parking Rules and Regulations.
General Resolution No. 1, Parking Rules and Regulations is effective as of December 18, 2020 and it can be found as an attachment below and on FSRConnect at https://sullystationii.connectresident.com/.
Please contact Management at firstname.lastname@example.org should you have any questions.
January 11, 2021 at 6:30 p.m. – ARB Meeting that will be held virtually
January 12, 2021 at 7 p.m. – Activities Committee Meeting that will be held virtually
January 28, 2021 at 7 p.m. – Board of Trustees Meeting that will be held virtually
Information to access virtual meetings is available on the Connect Resident Portal (https://SullyStationII.connectresident.com) under the Community Calendar.
2021 Sully Station II Community Association Annual Operating Budget
The Sully Station II Community Association Board of Trustees has approved the 2021 Annual Operating Budget. The result is that the 2021 Budget requires a small increase for Townhomes and Estates owners to cover expenses not offset by ongoing cost saving activities.
FirstService Residential will be ordering the Assessment coupon books for each Member of the Association unless you are already enrolled in direct debit through ClickPay. Coupon books should be received by Members before the end of December 2020. When your coupon book arrives, please review it for accuracy.
For owners interested in automatic payments, please visit www.ClickPay.com/FirstService. If you are already enrolled in automatic payments through ClickPay, the monthly amount of your assessment should update automatically. If you use any automated payment other than ClickPay, please ensure the monthly amount of your assessment is updated.
At the October 22, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved changes to Policy Resolution No. 14, Enforcement Policy and Procedures.
Policy Resolution No. 14 provides procedures relating to enforcement of the Governing Documents, to include the Founding Documents and Rules and Regulations of the Association. The revision provides a more thorough enforcement process and addresses repeat violations and emergency procedures. The revision also specifies the type of notices to be sent, how the notices are to be sent, and the number of days for correction.
The revised Policy Resolution will be effective on November 9, 2020.
The current policy, and the revised policy that is effective on November 9, 2020, can be found as attachments below and on FSRConnect at https://sullystationii.connectresident.com/.
Please contact Management at email@example.com should you have any questions.
2020 Board of Trustees Election results
BOARD OF TRUSTEES – 2020 ELECTION RESULTS:
The following association members were elected to serve on the Board of Trustees at the September 24, 2020 SSIICA Annual Meeting:
Edvin Gusinac – elected for a 2 year term
Karen Hogan – elected for a 2 year term
Glenn Martin – elected for a 2 year term
Bill Perry – elected for a 2 year team
At the October 15, 2020 Special Board of Trustees Meeting, Adrian Isaicu was appointed to serve on the Sully Station II Community Association Board of Trustees, filling the vacant position until the 2021 election that will be held on September 23, 2021.
Organization of the Board of Trustees following the October 15th, 2020 Special Board of Trustees Meeting:
President – Karen Hogan
Vice President – Patrick Morris
Secretary – Edvin Gusinac
Treasurer – Glenn Martin
Trustees: Lisa Forester, Adrian Isaicu and Bill Perry
We look forward to another successful year!
CONGRATULATIONS TO ALL!!
In case you missed the virtual meeting here is the SSIICA 2020 Annual Meeting Presentation!
Policy Resolution No. 16, 2018 Architectural Design Guidelines and Standards, Revision to Exhibit 1
At the April 23, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved to revise Exhibit 1 to Policy Resolution No. 16, 2018 Architectural Design Guidelines and Standards, to include an accelerated timeline to enforce lawn maintenance and trash violations and two previous Board-approved motions regarding windows and doors.
The accelerated timeline change to enforce lawn maintenance and trash violations is as follows:
For lawns that are not mowed to maintain the height of grass below 6” and for Trash Containers that are not properly stored, the following enforcement timeline shall be used:
1. An initial written notification of non-compliance shall be sent to the Owner via First Class mail and shall require that the violation be rectified within 10 days from the date of the notice.
2. If the violation is not rectified within 10 days from the date of the initial written notice, Management shall call the Owner to a formal hearing before the Board of Trustees (BOT) via First Class mail and certified mail pursuant to the notification requirements set forth by the Virginia Property Owners Association Act.
3. As a result of this hearing, the BOT may vote to take appropriate actions which include:
A. Suspending the right of the Owner in question to use the Association’s recreational facilities;
B. Levying a charge in accordance with the provisions of the Governing Documents, including the Book of Regulations, and/or the Virginia Property Owners’ Association Act;
C. Referring the matter to legal counsel for appropriate action to secure compliance with the Association’s Legal Instruments;
D. As applicable and in accordance with Article VI, Section 2(b) of the Declaration, having the Association enter the property of the Owner in violation, correct the condition(s) which constitute the violation and impose a Restoration Assessment upon the lot for the full costs incurred by the Association in correcting the violation.
Should the Owner receive an initial written notice of non-compliance for the same violation on two occasions within a twelve (12) month period, the third initial notice of non-compliance (and any subsequent initial notices for the same violation) shall call the Owner directly to a hearing before the BOT.
The changes to the restrictions for windows and doors are as follows:
- Under WINDOWS, the following restriction is added: Grids, or mullions, are required in all windows. Exceptions may be granted by the ARB for decorative or casement windows or front door transoms and sidelights.
- Under DOORS, the following restriction is added: Exterior doors (other than front doors, storm doors and garage doors) that are largely glass, will all have grids, with the exception of sliding glass doors.
All Owners should be familiar with the Design Guidelines, and Owners are responsible for ensuring any tenants are also aware of and abide by the Policy. Please direct questions to Management at Office@sully2.com.
Community Center and Management Office Closure
As a response to the rapidly evolving information regarding the COVID-19 (Coronavirus), Sully Station II Community Association (SSIICA) is placing high priority on the safety and health of our residents and staff.
In an effort to mitigate the spread of the virus and to practice the CDC’s advice of “social distancing,” effective Monday, March 16, 2020 the Community Center and Management Office will be closed until further notice. The March 26, 2020 Board of Trustees meeting has also been cancelled. Management will still be available via email and phone during this period of closure. Most phone calls will be routed through the FirstService Customer Care Center which will be able to answer most questions. If questions cannot be answered by Customer Care the calls will be forwarded to a Member of our Management team and we will follow up with you as soon as possible. Important contact information can be found below.
All SSIICA forms and documents are available online at sully2.com. Email is preferred for the submittal of forms or documents to Management during this closure, however, there is a locked drop box located at the Community Center entrance that you may utilize as well. If you need to exchange a parking hang tag during this time, please email Management to coordinate a meeting. Pool Pass Applications will be accepted, but not processed during the closure.
Finally, we encourage you to avoid rumor, speculation and false information by researching information using credible sources, like the CDC web site at https://www.cdc.gov and the WHO website at www.who.int. Management will notify the community with office closure updates as we have them.
Important Contact Information:
Office Phone: 703-266-2020
24 Hour Customer Care: 703-385-1133
Thank you for your patience and understanding.
We hope everyone continues to remain safe and healthy.
Sully Station II Community Center Office Closure on Wednesdays Beginning May 15th, 2019
Please use the link below to see the letter from Sully Station II Board of Trustees regarding the closure of the community center office on Wednesdays. This will be effective Wednesday May 15th, 2019.
SSIICA 2021 Meeting Schedules
For Board of Trustees and Architectural Review Board (ARB) and Activities Committee 2021 Meeting Schedules, click here.
Pool Rules and Regulations Revised
At the February 27, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved changes to Policy Resolution No. 11, Use of Common Areas: Swimming Pool Rules. Please use this link to access the revised Policy: Policy Resolution No. 11, Use of Common Areas: Swimming Pool Policy.