2020 Annual Meeting Notice and Call for Candidates
The Sully Station II Community Association 2020 Annual Meeting will be held on Thursday, September 24, 2020 at 7:00 PM at the Sully Station II Community Center, 5501 Sully Park Drive, Centreville, VA 20120. If the current pandemic situation has not improved by that date, the meeting will be held virtually, and notice will be sent to Members on how to join the virtual meeting.
For more important information regarding the Annual Meeting please find a copy of the 2020 Annual Meeting Notice here:
The primary business of this meeting is to elect five (5) Members to serve on the Board of Trustees.
If you are interested in serving on the Board and serving your community, please use the link below to access the nomination form and nominating petition:
SSIICA 2020 Pool Hours and Reservation Links
The operating hours will be:
June 24, 2020 – August 24, 2020: Monday-Sunday from 12:00 p.m. to 8:00 p.m.
August 25, 2020 – September 7, 2020: Monday-Sunday from 1:00 p.m. to 8:00 p.m. (School schedule)
If you intend to use the pool it is very important that you read the Phase Two Pool Reopening Plan to familiarize yourself with the requirements and restrictions of Pool use in Phase Two. Reservations and activated pool passes are required for pool use and reservation schedules will be shared weekly.
Tuesday, 7/7/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica14
Wednesday 7/8/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica15
Thursday, 7/9/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica16
Friday, 7/10/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica17
Saturday, 7/11/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica18
Sunday, 7/12/2020: https://www.signupgenius.com/go/5080E49ABA62EABFD0-ssiica19
July 13, 2020 at 6:30 p.m. – ARB Meeting that will be held virtually
July 14, 2020 at 7 p.m. – Activities Committee Meeting – CANCELLED
July 23, 2020 at 7 p.m. – Board of Trustees Meeting that will be held virtually
Information to access virtual meetings is available on the Connect Resident Portal (https://SullyStationII.connectresident.com) under the Community Calendar.
CONGRATS TO OUR CLASS OF 2020 GRADUATES!
Policy Resolution No. 16, 2018 Architectural Design Guidelines and Standards, Revision to Exhibit 1
At the April 23, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved to revise Exhibit 1 to Policy Resolution No. 16, 2018 Architectural Design Guidelines and Standards, to include an accelerated timeline to enforce lawn maintenance and trash violations and two previous Board-approved motions regarding windows and doors.
The accelerated timeline change to enforce lawn maintenance and trash violations is as follows:
For lawns that are not mowed to maintain the height of grass below 6” and for Trash Containers that are not properly stored, the following enforcement timeline shall be used:
1. An initial written notification of non-compliance shall be sent to the Owner via First Class mail and shall require that the violation be rectified within 10 days from the date of the notice.
2. If the violation is not rectified within 10 days from the date of the initial written notice, Management shall call the Owner to a formal hearing before the Board of Trustees (BOT) via First Class mail and certified mail pursuant to the notification requirements set forth by the Virginia Property Owners Association Act.
3. As a result of this hearing, the BOT may vote to take appropriate actions which include:
A. Suspending the right of the Owner in question to use the Association’s recreational facilities;
B. Levying a charge in accordance with the provisions of the Governing Documents, including the Book of Regulations, and/or the Virginia Property Owners’ Association Act;
C. Referring the matter to legal counsel for appropriate action to secure compliance with the Association’s Legal Instruments;
D. As applicable and in accordance with Article VI, Section 2(b) of the Declaration, having the Association enter the property of the Owner in violation, correct the condition(s) which constitute the violation and impose a Restoration Assessment upon the lot for the full costs incurred by the Association in correcting the violation.
Should the Owner receive an initial written notice of non-compliance for the same violation on two occasions within a twelve (12) month period, the third initial notice of non-compliance (and any subsequent initial notices for the same violation) shall call the Owner directly to a hearing before the BOT.
The changes to the restrictions for windows and doors are as follows:
- Under WINDOWS, the following restriction is added: Grids, or mullions, are required in all windows. Exceptions may be granted by the ARB for decorative or casement windows or front door transoms and sidelights.
- Under DOORS, the following restriction is added: Exterior doors (other than front doors, storm doors and garage doors) that are largely glass, will all have grids, with the exception of sliding glass doors.
All Owners should be familiar with the Design Guidelines, and Owners are responsible for ensuring any tenants are also aware of and abide by the Policy. Please direct questions to Management at Office@sully2.com.
Community Center and Management Office Closure
As a response to the rapidly evolving information regarding the COVID-19 (Coronavirus), Sully Station II Community Association (SSIICA) is placing high priority on the safety and health of our residents and staff.
In an effort to mitigate the spread of the virus and to practice the CDC’s advice of “social distancing,” effective Monday, March 16, 2020 the Community Center and Management Office will be closed until further notice. The March 26, 2020 Board of Trustees meeting has also been cancelled. Management will still be available via email and phone during this period of closure. Most phone calls will be routed through the FirstService Customer Care Center which will be able to answer most questions. If questions cannot be answered by Customer Care the calls will be forwarded to a Member of our Management team and we will follow up with you as soon as possible. Important contact information can be found below.
All SSIICA forms and documents are available online at sully2.com. Email is preferred for the submittal of forms or documents to Management during this closure, however, there is a locked drop box located at the Community Center entrance that you may utilize as well. If you need to exchange a parking hang tag during this time, please email Management to coordinate a meeting. Pool Pass Applications will be accepted, but not processed during the closure.
Finally, we encourage you to avoid rumor, speculation and false information by researching information using credible sources, like the CDC web site at https://www.cdc.gov and the WHO website at www.who.int. Management will notify the community with office closure updates as we have them.
Important Contact Information:
Office Phone: 703-266-2020
24 Hour Customer Care: 703-385-1133
Thank you for your patience and understanding.
We hope everyone continues to remain safe and healthy.
Policy Resolution No. 11, Use of Common Areas: Swimming Pool Rules, Revision
At the February 27, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved changes to Policy Resolution No. 11, Use of Common Areas: Swimming Pool Rules. Please use this link to access the revised Policy: Policy Resolution No. 11, Use of Common Areas: Swimming Pool Policy. The revised Policy Resolution will be effective on March 31, 2020.
Policy Resolution No. 11 was revised to provide a clear and easy to read layout of the policy as well as more details on the following:
• Types of Pool Passes
• Who is eligible to obtain passes, the process in doing so and fees/documentation required to obtain a pass
• Disciplinary actions that may be taken for violations of the policy
• Language pertaining to alcoholic beverages, illegal substances and grill use
All Owners are responsible for reading and complying with the complete policy. Owners are also responsible for ensuring any tenants and guests are also aware of and abide by the Policy.
Management will send out a separate email with a copy of the Pool Pass Application and instructions on how to obtain a pool pass as we get closer to pool season.
Please direct questions to Management at Office@sully2.com.
Please be sure to update your 2020 assessment amounts!
To sign up for direct debit or make changes to an already existing account please visit www.ClickPay.com/FirstService.
Assessments are due on the first of the month. Your account will be subject to the automatic application of late fees is payment is not received by the 15th of the month.
Reminder: Policy Resolution No. 7, Vehicle Policy, Revision - Now Effective
Policy Resolution No. 7 is now effective. Please use this link to access the revised Policy Resolution: Policy Resolution No. 7, Vehicle Policy.
Please use this link to access our detailed announcement of the Policy Resolution No. 7 revision including a summary chart of notification requirements: Policy Resolution No 7 Revision Announcement
2019 Board of Trustees Election results
BOARD OF TRUSTEES – 2019 ELECTION RESULTS:
The following association members were elected to serve on the Board of Trustees:
Lisa Forester – elected for a 2 years term
Patrick Morris – elected for a 2 year term
Gay Ann Schulte – elected for a 2 year term
Organization of the Board of Trustees following the October 17th, 2019 Special Board of Trustees Meeting:
Karen Hogan – President
Patrick Morris – Vice President
Glenn Martin – Treasurer
Adrian Isaicu – Secretary
Bill Perry – Trustee
Lisa Forester – Trustee
Gay Ann Schulte – Trustee
We look forward to another successful year!
CONGRATULATIONS TO ALL!!
Sully Station II Community Center Office Closure on Wednesdays Beginning May 15th, 2019
Please use the link below to see the letter from Sully Station II Board of Trustees regarding the closure of the community center office on Wednesdays. This will be effective Wednesday May 15th, 2019.
SSIICA 2020 Meeting Schedules
For Board of Trustees and Architectural Review Board (ARB) and Activities Committee 2020 Meeting Schedules, click here.
Pool Rules and Regulations Revised
At the February 27, 2020 Sully Station II Community Association (SSIICA) Board of Trustees meeting, the Board approved changes to Policy Resolution No. 11, Use of Common Areas: Swimming Pool Rules. Please use this link to access the revised Policy: Policy Resolution No. 11, Use of Common Areas: Swimming Pool Policy.